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Managing Test Data With Katalon And Achieving Scalable Test Data Management

managing test data

Software testing is an essential part of software development, and test data management (TDM) plays a crucial role in ensuring the quality of a software product. As testing becomes more complex and data-intensive, managing test data effectively is becoming increasingly challenging. 

In this article, we will explore the importance of test data management and how it can be streamlined with the help of Katalon. We will discuss Katalon's features for test data management, the significance of data-driven testing in managing test data, and how Katalon can be used for test data generation and verification. 

Additionally, we will examine the potential of synthetic data generation at scale through partnerships with some of the leading companies in the field. Finally, we will provide an overview of the future directions for test data management with Katalon and other automation testing tools.

What is test data management and why is it important?

Test data management (TDM) is an important aspect of software testing, and involves generating and managing the data that is used in the testing process. It’s important that software quality teams do not use production data as a part of the testing process because production data often includes confidential and/or privileged data that is protected by regulations such as GDPR, HIPAA, PCI, or other data privacy focused policies. 

That being said, to ensure that software functions as designed, it’s important to test with data that is as similar to production data as possible. This is where TDM comes into play.

What are the various approaches to TDM?

There are several approaches to test data management that are designed to ensure the data used in software testing is similar to production data. These include:

  • Synthetic data generation: Synthetic data generation is an approach that has become popular in recent years. It involves creating synthetic data that is similar to production data in format and value. The key advantages of synthetic data generation are that it provides non-production test data and usually does not require significant data storage. 
  • Data masking: Data masking is an approach that takes a copy of production data, then masks the sensitive data values. Masking means to replace the identified sensitive data with different values that are similarly structured (i.e., date, currency, name, etc.).
  • Data subsetting: Data subsetting is the process of taking a subset of production data.  Many production databases can be very large and subsetting helps to reduce data storage costs while still capturing production data. Masking can then be subsequently applied to data subsets. 
  • Data virtualization: Similar to a hypervisor for an OS, data virtualization is the process of virtualizing a database for test data. Generally, data virtualization solutions are used to help enable lower data storage costs. Data can then subsequently be masked in the virtualized database.

Challenges related to test data management today

Test data management is more challenge today due to the increasing complexity of software applications, regulations related to data privacy, and the need to enable continuous testing as a part of accelerated software delivery. 

As software applications become more complex, the amount of data required to test them grows exponentially. Additionally, the frequency of software updates and releases has increased, making it challenging to ensure that testing is comprehensive and thorough.

Effective test data management is critical to ensure that tests are accurate, efficient, and reliable. If test data is not managed properly, it can lead to inaccurate test results, wasted time and resources, and missed defects. Inaccurate test results can lead to false positives or false negatives, which can be costly for businesses and may result in delays in software releases. 

Furthermore, the General Data Protection Regulation (GDPR) and other data protection laws require organizations to ensure that personal data is used and protected appropriately. This means that test data used in software testing must be anonymized and not contain any personal identifiable information (PII). Managing and anonymizing test data can be time-consuming and challenging, and requires a robust test data management solution.

Benefits of TDM

1. Testing accuracy:

Test data is used to simulate real-world scenarios, and inaccurate or incomplete test data can lead to unreliable test results. By managing test data effectively, testers can ensure that test data is accurate and up to date, leading to more reliable testing results.

2. Testing efficiency:

A solid approach to test data management and test data tools can help testers save time and effort by providing a platform for organizing and categorizing test data sets. This makes it easier to select and use the appropriate test data sets, reducing the time needed for test data preparation and ensuring that testers can focus on actual testing.

3. Compliance with regulations:

Many industries are subject to regulations around data privacy and security, and test data is no exception. Sensitive production data should never be used in non-production environments. Test data management can ensure that test data is properly masked and anonymous, complying with data privacy regulations. Various countries across the globe have implemented strict regulations in relation to data and how it's consumed. Hence it is really important to ensure TDM is part of a longer term strategy of enterprise organizations.

4. Cost-effectiveness:

Effective test data management can also save costs in the long run. With proper management, testers can reuse test data sets, reducing the need for generating new test data for each test cycle. This can save both time and resources, ultimately leading to cost savings.

5. Improved testing coverage:

With effective test data management, testers can generate test data for a wide range of scenarios and edge cases, ensuring that the application is thoroughly tested. This leads to higher testing coverage and ultimately, higher quality software.


Katalon for Test Data Management

Katalon logo

Katalon is a powerful automation testing platform that can help in managing test data effectively. Katalon provides several features that can be used for test data management, including:

Data-driven testing: Katalon supports data-driven testing, which means that testers can create test cases that use different sets of data. This can help in testing different scenarios and ensuring that all possible scenarios are covered. 

Test data generation: Katalon can generate test data automatically through third-party integrations like Curiosity Software, GenRocket, Synthesized, etc., which can save time and effort for customers using Katalon. Testers can specify the criteria for generating test data, and Katalon’s integration with third-party providers will help generate the required data automatically.

Test data management: Katalon provides several features for managing test data, including the ability to import and export data and the ability to manage test data sets.

Test data verification: Katalon can be used to verify test data, ensuring that the data used in testing is accurate and up to date.


Interested? Learn More About Katalon Here


Best practices for managing test data effectively with Katalon

  • Identify relevant and accurate test data: Testers should ensure that the test data used in testing is relevant to the application under test and accurate.
  • Organize and categorize test data sets: Test data sets should be organized and categorized based on their relevance and usage.
  • Utilize version control for test data management: Version control can be used to keep track of changes made to test data sets and ensure that the latest version is being used for testing.
  • Collaborate with team members: Effective collaboration with team members can help in managing test data effectively, ensuring that everyone is using the same set of test data and that the data is accurate and up to date.

By implementing these features and best practices, testers can save time and effort, improve test coverage, and enhance the accuracy of test results, ultimately leading to higher quality software.

Katalon third-party integrations for test data management

Katalon + Curiosity TDM integration

AI in Agile software development - Katalon & Curiosity | Webinar

Katalon recently integrated with Curiosity, a powerful test data generation and management platform. This integration provides testers with advanced tools for generating and managing test data more efficiently and effectively. 

The integration with Curiosity provides testers with an AI-powered tool for generating test data that is relevant and realistic. Curiosity uses machine learning algorithms to analyze the application source code and generate test data that covers different scenarios and edge use cases. This ensures that the application is thoroughly tested and that all possible scenarios are covered. 

Katalon’s integration with Curiosity helps extend its ability to become a comprehensive toolset for test data generation and management. Testers can generate test data more efficiently and effectively, covering a wide range of data types and scenarios. The tools also provide a platform for managing test data, ensuring that it is organized and up to date and that changes are tracked. Here’s a link to the integration quickstart guide.


Katalon + GenRocket TDM integration

Screenshot 2023-07-31 at 17.34.57.png

Katalon has integrated with GenRocket to help users generate test data quickly and easily. The integration allows users to seamlessly generate test data directly from the Katalon Studio platform, so users can create and manage their test data sets without ever leaving Katalon Studio. 

To get started, users must first create a GenRocket account and download the GenRocket plugin for Katalon Studio. Once installed, users can create a new test data set within Katalon and select the GenRocket option. They can then configure the test data generation parameters within Katalon using GenRocket's intuitive user interface. 

With the GenRocket integration, users can generate highly realistic test data that is tailored to their specific testing needs. The generated test data can be used to test a wide range of scenarios, from simple data validation to complex business logic testing. This integration also allows users to easily manage and update their test data sets as their testing requirements change. 

Here’s a video link to learn more about the GenRocket + Katalon integration: 


What’s in store for the future

Test data management is an important aspect of automation testing, and with the continuous development of automation testing tools, there are several possible directions that TDM may take in the future:

  • Integration with more advanced AI-based test data generation tools: With the integration of Curiosity, Katalon has already taken a step toward more advanced test data generation using artificial intelligence. In the future, we can expect to see more automation testing tools integrating with advanced AI-based test data generation tools, providing even more accurate and realistic test data.
  • Collaboration and sharing of test data: As more teams and organizations adopt automation testing, there will be a greater need for collaboration and sharing of test data across teams. Automation testing tools may provide features for sharing and collaborating on test data sets, allowing teams to share test data and scenarios for greater testing coverage.
  • Integration with data management and visualization tools, particularly in the context of big data analytics: Test data is often stored in databases or spreadsheets, and automation testing tools may integrate with data management and visualization tools, enabling robust big data analytics capabilities to provide better data analysis and visualization. This can help testers identify patterns and relationships in test data, leading to better testing strategies and higher-quality software, especially when dealing with vast datasets.
  • Increased emphasis on data privacy and security: With the growing concern over data privacy and security, automation testing tools may provide more features for masking sensitive data and ensuring that test data complies with data privacy regulations.
  • More flexible test data generation and management: Automation testing tools may provide more flexibility in test data generation and management, allowing testers to generate test data for a wider range of data types and domains. This can help ensure that test data is more accurate and relevant to the application being tested.

How does the likes of ChatGPT help the future of TDM?

  • Test case generation: ChatGPT can be used to generate test cases based on specific requirements or user stories. By inputting a description of the desired functionality, ChatGPT can generate test cases that cover different scenarios and edge cases.


// Import necessary packages
import com.kms.katalon.core.testdata.TestDataFactory as TestDataFactory
// Create test data object
TestDataFactory testDataFactory = new TestDataFactory()
// Get the test data set
def testData = testDataFactory.findTestData('Test Data File Name')
// Navigate to the website
// Loop through each test data row
for (def index = 1; index <= testData.getRowNumbers(); index++) {
    // Get the test data values
    def firstName = testData.getValue(index, 'First Name')
    def lastName = testData.getValue(index, 'Last Name')
    def email = testData.getValue(index, 'Email')
    def password = testData.getValue(index, 'Password')
    // Enter the test data values into the form fields
    WebUI.sendKeys(findTestObject('First Name Field'), firstName)
    WebUI.sendKeys(findTestObject('Last Name Field'), lastName)
    WebUI.sendKeys(findTestObject('Email Field'), email)
    WebUI.sendKeys(findTestObject('Password Field'), password)
    // Click the submit button'Submit Button'))
    // Verify that the user is redirected to a success page
    WebUI.verifyElementPresent(findTestObject('Success Page'))
    // Clear the form fields for the next test data set
    WebUI.clearText(findTestObject('First Name Field'))
    WebUI.clearText(findTestObject('Last Name Field'))
    WebUI.clearText(findTestObject('Email Field'))
    WebUI.clearText(findTestObject('Password Field'))

In this test case, we are using a test data file to store different test data sets. We loop through each row in the test data file and use the test data values to fill out the form fields on the website. We then click the submit button and verify that the user is redirected to a success page. This test case can be expanded by adding more test data rows to cover a wider range of scenarios.

  • Natural language processing: ChatGPT can be used to understand natural language and generate test data based on user input. By inputting a natural language description of a test scenario, ChatGPT can generate relevant test data sets.

This CSV file includes a sample of 10 home addresses in different states across the USA along with their corresponding zip codes. This test data can be used to test applications that require the input of a user's address, such as online shopping websites, delivery services, or mapping applications. You can add more rows to this CSV file to create a larger dataset for your testing needs.

While ChatGPT may not be specifically designed for test data generation, it can provide assistance in generating test data and improving the overall quality of automation testing.

Test data management is an important aspect of automation testing, and as automation testing tools continue to develop, we can expect to see more advanced and flexible test data management features. These features will ultimately lead to higher quality software and better testing coverage.


Test data management is more relevant than ever due to the increasing complexity of software applications, the need for continuous testing, and the growing emphasis on data protection. Effective test data management solutions are essential for ensuring accurate and reliable testing results, reducing testing costs, and ensuring compliance with data protection laws.

Effective test data management is an important aspect of software testing, and Katalon can help in managing test data effectively.         

By using Katalon's features for test data management, testers can save time and effort, improve test coverage, and enhance the accuracy of test results. Here's a quick demo of Katalon in action: