Junior Administration Specialist

Founded in 2016, Katalon is the leading provider of a modern, comprehensive quality management platform. Katalon Platform enables quality assurance, DevOps, and software teams of any size to deliver world-class customer experiences faster, easier, and more efficiently.

Since its first launch, Katalon has experienced tremendous growth, serving more than 100,000 users across 30,000 teams of all shapes & sizes, many of which are in the Fortune Global 500, such as PwC, KPMG, Abbott, Standard Chartered, etc. Katalon is recognized as a top automation tool by prestigious review sites, such as Gartner, Capterra, and IT Central Station.

Katalon is headquartered in Atlanta, GA. For more info about Katalon, please visit https://katalon.com/

The Administration team creates & advances an efficient & sustainable office environment, strive for world-class customer service by ensuring day-to-day operations with strategic cost optimization and innovative solutions.

Our team is looking for a Junior Receptionist cum Admin. The successful candidate will have the opportunity to work in a global environment.

Responsibilities

Reception (70%)

• Welcome guests and maintain physical security following the guest management
• Handle incoming phone calls and forward them to relevant staff
• Prepare distribution of the incoming and outgoing mail
• Assist in the planning and logistic preparations of meetings and conferences (meeting room booking, flower ordering, etc)
• Manage the office supplies such as stationeries and printings on demand
• Ensure the office area neat and clean, especially the reception area and common space
• Manage seating plan, seating relocation
• Handle monthly parking management
• Handle monthly office flowers and plant services
• Perform other related duties as requested.

Office Operations (30%)

• Handle occasional office decorations like Christmas, Lunar New Year, etc
• Support logistics for small company events such as tea-break setup, venue booking, F&B ordering, etc.
• Contribute to Admin's activities
• Perform other related duties as requested.

Must-have

• Proficiency in G-suite
• Good command of verbal and written English skills
• Good knowledge of general administration and office protocol
• Good knowledge of the principles and practices of the company

Nice-to-have

• Good organization skills
• Strong communication and interpersonal skills
• Good analytical and problem-solving skills
• Have a sense of professionalism in announcement’s email content and creative ideas for improving the office environment

At Katalon, we bring together self-starting, open-minded, and talented people while actively promoting a transparent and growth-enabling working environment. But don’t just take our word for it. Take a better look below!

• Attractive compensation package including achievable Performance Bonus and 13th-Month Bonus
• 19 Annual leave days and other supportive allowances
• Flexible working time and place together with high-end working equipment at the high-class new office at Viettel Building (Dist. 10, HCMC)
• Diverse & International Working Environment with Agile culture
• Premium healthcare package for you and your loved ones
• A company trip every summer, an annual year-end party, team-building activities, and so much more fun are waiting for you!

Katalon is proud to be an equal-opportunity employer. We care about our people and celebrate our differences. We want to work with talented, collaborative, and innovative people. We do not discriminate in hiring or any employment decision based on race, color, religion, national origin, age, sex (including pregnancy, childbirth, or related medical conditions), marital status, ancestry, physical or mental disability, genetic information, veteran status, gender identity or expression, sexual orientation, or other characteristics protected by law.