Senior Administration Specialist

Founded in 2016, Katalon is the leading provider of a modern, comprehensive quality management platform. Katalon Platform enables quality assurance, DevOps, and software teams of any size to deliver world-class customer experiences faster, easier, and more efficiently.

Since its first launch, Katalon has experienced tremendous growth, serving more than 100,000 users across 30,000 teams of all shapes & sizes, many of which are in the Fortune Global 500, such as PwC, KPMG, Abbott, Standard Chartered, etc. Katalon is recognized as a top automation tool by prestigious review sites, such as Gartner, Capterra, and IT Central Station.

Katalon is headquartered in Atlanta, GA. For more info about Katalon, please visit https://katalon.com/

We are currently seeking an experienced, highly professional Senior Administration Specialist to join our Admin team to create & advance an efficient & sustainable office environment, strive for world-class customer services by ensuring day-to-day operations with strategic cost optimization and innovative solutions.

Office Operations (50%)

• Ensure that the office is operating smoothly
• Maintain an office environment & physical fixed assets with regular inspections and audits.
• Responsible for F&B ordering and inventory
• Handle office renovation as requested
• Responsible for procurement activities such as non-IT purchase and vendor evaluation
• Partner with other departments to organize and manage office operations and procedures
• Supervise the Tea Ladies to deliver excellent service in the office.
• Coordinate with the Maintenance Technician Officer for assets repairs & maintenance
• Perform other related duties as requested

Event Support (30%)

• Organize offsite trips with transportation, accommodation, F&B, interaction games, agenda preparation, etc
• Coordinate to organize the company events including company trip and year-end party when needed

Visitor Hosting (20%)

• Provide logistics support on business trips (including visa, flight bookings, accommodation, agenda, outing trips, etc) for visitors, business stakeholders and partners when needed

• At least 5 years of working experience in the Administrative field, having firm experience, capabilities in working with and/ or supporting business trips
• Experience in logistics support, facilities management, office maintenance is strongly preferred
• Having a sense of project/ event management
• Strong English communication skills and ability to work accurately and collaboratively with local and global teams.
• Proficiency in MS Office 365 or Google Suite
• Can-do attitude with a strong customer service mindset
• Proactive, open-minded, and independent
• Meticulous attention to detail and the ability to work well under pressure
• High sense of responsibility, enthusiasm, supportiveness, and teamwork
• IT/ Technology industry experience is a plus

At Katalon, we bring together self-starting, open-minded, and talented people while actively promoting a transparent and growth-enabling working environment. But don’t just take our word for it. Take a better look below!

• Attractive compensation package including achievable Performance Bonus and 13th-Month Bonus
• 19 Annual leave days and other supportive allowances
• Flexible working time and place together with high-end working equipment at the high-class new office at Viettel Building (Dist. 10, HCMC)
• Diverse & International Working Environment with Agile culture
• Premium healthcare package for you and your loved ones
• A company trip every summer, an annual year-end party, team-building activities, and so much more fun are waiting for you!

Katalon is proud to be an equal-opportunity employer. We care about our people and celebrate our differences. We want to work with talented, collaborative, and innovative people. We do not discriminate in hiring or any employment decision based on race, color, religion, national origin, age, sex (including pregnancy, childbirth, or related medical conditions), marital status, ancestry, physical or mental disability, genetic information, veteran status, gender identity or expression, sexual orientation, or other characteristics protected by law.